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G r e a t e r B o s t o n r e an l e s t a t e B o an r d Apartment Condition Statement Date: This is a statement of the condition of the premises you have leased or rented. You should read it carefully
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How to fill out apartment condition statement form
Point by point guide on how to fill out an apartment condition statement:
01
Begin by thoroughly inspecting the entire apartment, including each room, hallway, and any outdoor spaces such as balconies or patios. Take note of the condition of the walls, floors, windows, doors, fixtures, and any appliances or furniture provided by the landlord.
02
Document any existing damages or issues, such as cracks, stains, leaks, or malfunctioning equipment. Take clear and detailed photographs or videos as evidence, ensuring they are time-stamped if possible.
03
Use the provided apartment condition statement form, if available, or create a document that includes sections for each room or area. Include spaces for descriptions of damages, the date of inspection, and your personal details.
04
As you inspect each area, write down a detailed description of any damages or concerns you observe. This can include specific measurements, locations, or any other relevant information that accurately records the condition of the apartment.
05
If any repairs or maintenance are needed, make note of them in the statement. This can include items such as broken fixtures, faulty electrical outlets, or plumbing issues.
06
Ensure that your apartment condition statement is legible and organized, using bullet points or numbered lists to clearly differentiate each item. Review and double-check your entries to ensure accuracy and completeness.
07
Once you have finished filling out the condition statement, sign and date the document. Also, provide a copy to the landlord or property manager, and keep a copy for yourself in a safe place.
08
It is important to note that the process of filling out an apartment condition statement may vary depending on local laws and regulations. It is advisable to consult with a legal professional or tenant's rights organization for specific guidance related to your jurisdiction.
Who needs apartment condition statement?
01
New tenants who are moving into an apartment.
02
Current tenants who are renewing their lease agreement.
03
Landlords or property managers who want to document the condition of the apartment before and after a tenancy.
04
In some cases, apartment condition statements may also be required for legal or insurance purposes.
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Who is required to file apartment condition statement example?
In most states, landlords are required to file an apartment condition statement when they enter into a rental agreement with a tenant. This statement documents the condition of the rental unit and serves as a reference point in case of disputes between the landlord and tenant regarding the condition of the property.
What information must be reported on apartment condition statement example?
1. Move-in date of tenant
2. List of existing damages to the apartment
3. List of any items that were provided to the tenant by the landlord
4. List of any items taken from the apartment by the tenant
5. Move-out date of tenant
6. A description of the condition of the apartment when the tenant left
7. A list of any additional damages reported by the landlord after the tenant left
8. Agreement of both landlord and tenant regarding the condition of the apartment
When is the deadline to file apartment condition statement example in 2023?
The deadline to file an apartment condition statement in 2023 varies from state to state. Generally, the deadline is within a few days of the end of the tenancy or the date of the tenant's departure. Please refer to your state's landlord-tenant laws for specific information.
What is the penalty for the late filing of apartment condition statement example?
The penalty for late filing of an apartment condition statement in the United States varies by state, but generally the landlord can be fined up to $200 in most states. Additionally, the tenant may be entitled to compensation for any damages caused by the late filing.
What is apartment condition statement example?
Example of an Apartment Condition Statement:
This document serves as the condition statement for the apartment located at [Apartment Address], between the tenant(s) and the landlord/property manager. It outlines the current condition of the apartment and the associated fixtures, appliances, and furnishings. Both parties agree to its accuracy and will use it as a reference for any discrepancies upon moving in or moving out.
Apartment Details:
- Address: [Apartment Address]
- Size: [Number of bedrooms, bathrooms, and total square footage]
- Parking: [Number of assigned parking spaces, availability]
Living Room:
- Walls: [Describe the color, any damages, or marks]
- Flooring: [Specify the type and note any stains, scratches, or damages]
- Windows: [Note any issues with blinds, curtains, or broken windows]
- Light Fixtures: [Ensure working condition, note any damages]
- Furniture: [Specify the type and note any existing damages or wear and tear]
Kitchen:
- Appliances: [Specify the brand and condition of the refrigerator, stove/oven, microwave, dishwasher]
- Cabinets and Countertops: [Describe the material and note any issues like scratches, dents]
- Sink: [Check for leakages or damages]
- Flooring: [Specify the type and note any stains, scratches, or damages]
Bedrooms:
- Walls: [Describe the color, any damages, or marks]
- Flooring: [Specify the type and note any stains, scratches, or damages]
- Windows: [Note any issues with blinds, curtains, or broken windows]
- Light Fixtures: [Ensure working condition, note any damages]
- Furniture: [Specify the type and note any existing damages or wear and tear]
Bathrooms:
- Walls: [Describe the color, any damages, or marks]
- Flooring: [Specify the type and note any stains, scratches, or damages]
- Fixtures: [Check the sink, toilet, shower, and tub for any damages or issues]
- Tiles: [Note any cracks or damages]
- Ventilation: [Ensure proper functioning of fans or vents]
Utility Room/Storage:
- Washer and Dryer: [Specify the brand and condition]
- Shelves: [Note existing damages or wear and tear]
- Flooring: [Specify the type and note any stains, scratches, or damages]
Miscellaneous:
- Air Conditioning/Heating: [Ensure proper functioning]
- Smoke Alarms/Carbon Monoxide Detectors: [Check batteries, ensure functionality]
- Locks/Keys: [Ensure all doors and windows have working locks and necessary keys are provided]
- General cleanliness: [If needed, specify the condition and cleanliness level expected upon move-in]
Tenant(s) and landlord/property manager agree that any pre-existing damages or issues documented in this statement will not be the responsibility of the tenant(s) upon move-out, provided they are not further damaged during their stay. Any additional damages incurred during the tenancy will be the liability of the tenant(s).
Tenant(s):
[Name(s) + Signature(s)]
Landlord/Property Manager:
[Name + Signature]
Date:
[Date of agreement]
How to fill out apartment condition statement example?
When filling out an apartment condition statement, it is essential to provide accurate and detailed information. Here is an example to guide you:
1. Personal Information:
- Name: [Your Full Name]
- Address: [Apartment Address]
- Phone Number: [Your Phone Number]
- Email Address: [Your Email Address]
- Date of Move-in: [Date of Move-in]
2. Room/Area Description:
- Bedroom: [Include Number of Bedrooms]
- Living Room: [Include Number of Living Rooms]
- Kitchen: [Include Number of Kitchen Areas]
- Bathroom: [Include Number of Bathrooms]
- Additional Rooms/Spaces: [Storage rooms, balcony, etc.]
3. Condition Assessment:
- Wall Conditions: [Check for cracks, peeling paint, holes]
- Flooring Conditions: [Inspect for scratches, stains, damages]
- Ceiling Conditions: [Look for watermarks, cracks, damages]
- Electrical Fixtures: [Check lights, sockets, switches]
- Plumbing Fixtures: [Inspect faucets, pipes, drains]
- Appliances: [Evaluate condition of stove, refrigerator, dishwasher, etc.]
- Windows and Doors: [Check for gaps, damages, functionality]
- Built-in Furniture: [Assess condition of built-in shelves, cabinets, etc.]
- HVAC Systems: [Evaluate heating, ventilation, and air conditioning units]
- Other Observations: [Any other notable conditions, damages or repairs needed]
4. Condition Details:
- Take photographs of any damages or concerns (attach as necessary).
- Write a detailed description of each issue observed, mentioning specific locations and details.
- Use specific measurements if necessary (e.g., size of cracks, areas affected by damages).
5. Signature and Date:
- Sign and date the apartment condition statement.
- Keep a copy for future reference.
Remember, it is important to thoroughly document the condition of the apartment to avoid any conflicts regarding the return of the security deposit and to establish a clear baseline for the condition of the property before your move-in.
What is the purpose of apartment condition statement example?
The purpose of an apartment condition statement example is to document the current state of an apartment before a tenant moves in or after they move out. It provides a detailed description of the condition of the premises, including any damages or issues present in the apartment. This statement serves as a record and can be used as a reference and evidence during move-in and move-out inspections to assess any damages and determine the responsibility for repairs or deductions from the security deposit.
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